DISTRICT MEETING MINUTES 
August 28, 2017 - DRAFT

 1.    AGENDA
1.A.   Call to Order
          Chairman Allen called the District Meeting to order 6:17 p.m.

1.B.    Roll Call
The Clerk called the roll.  The following Commissioners were present: Tony Allen, Kay Cullen, George Mirabella, Danny Powers and Bob Thomas.  There was a quorum.

Also present were Don Bock, Vicky Fay, Matt Francis, Jennifer Johnson and Scott Robinson.

  2.    APPROVAL OF AGENDA & MINUTES
 2.A.  Approval of August 28, 2017 Agenda

MOTION:   Commissioner Mirabella made a motion to approve the August 28, 2017 
District Meeting Agenda, which was seconded by Commissioner Powers.  The 
Board unanimously passed the motion.

  2.B.  Approval of Minutes
       2.B.1  Approval of Minutes of August 14, 2017 Budget Workshop Meeting Minutes
        
      MOTION:   Commissioner Mirabella made a motion to approve the 
      August 14, 2017 Budget Workshop Meeting Minutes.  Commissioner Thomas
     seconded the motion, and the Board passed the motion unanimously.

       2.B.2  Approval of Minutes of August 14, 2017 District Meeting Minutes
        
      MOTION:   Commissioner Mirabella made a motion to approve the 
      August 14, 2017 District Meeting Minutes.  Commissioner Powers
     seconded the motion.

                   The minutes were discussed, and Commissioner Powers removed his second of the motion.

     MOTION:   Commissioner Mirabella made a motion to approve the 
      August 14, 2017 District Meeting Minutes.  Commissioner Thomas
     seconded the motion.  The Vote was as follows:  Cullen (N), 
     Mirabella (Y), Powers (N), Thomas (Y) and Allen (Y).  
      
3.     CHAIRMAN’S REPORT 
Chairman Allen reminded everyone that only one person should speak at a time.

 4.    SECRETARY’S REPORT  
        The Secretary did not have any items to present to the Board.

5.    PUBLIC COMMENTS
       There were no requests to address the Board from the General Public.  

 6.    OLD BUSINESS
6.A.  DISCUSSION/ACTION:  Workmen’s Compensation Insurance
Matt Francis reported there was one outstanding claim, and the loss runs have been received.
Two brokers are reviewing, and he expects to have hard numbers this week.

   7.    NEW BUSINESS
              7.A.  DISCUSSION:  304 Fund 
Discussion was held regarding the 304 fund/consideration of raising the millage cap.  Legal was directed to review the requirements to issue a Special Assessment.

8.    FINANCIAL REPORT  
Jennifer Johnson reported the District is ten months (83.33%) into the District’s fiscal year.  The total Ad Valorem taxes collected in July were $249.38, and the total year-to-date Ad Valorem taxes collected are $2,450,651.59 (99.93%).  The total interest paid year to date is $7,332.  The total revenues are $2,485,409.08 (93.42%).  

The District Board’s total year-to-date expenses are $227,135 (78.65%).
 
The total KLVFD July expenses were $110,807, and the total year-to-date expenses are $1,716,078 or 85.1%
of budget.

The total KLVAC July expenses were $15,386, and the total year-to-date expenses are $421,953 or 68.89% of budget.

The total District expenses for July were $133,276 and the total year-to-date expenses are $2,365,168.  Prior to the transfer to the Vehicle & Equipment Fund, there was a surplus of $120,240. 

The total July expenses resulted in a deficit of ($-132,369).  After the transfer of $207,251 to the Vehicle Replacement Fund, the total year-to-date District expenses are at a total deficit of ($-87,010}. 

9.    LEGAL COUNSEL REPORT         
  No additional Legal items were brought to the Board.

10.  AMBULANCE CORPS REPORT 
        The new department’s Citizen’s Academy Report was presented to the Board.

11.  FIRE DEPARTMENT REPORT 
  The final inspection of the new Engine was completed last week, and delivery is expected in September.

12.   COMMISSIONER ITEMS
Jennifer Johnson reported the insurance policy applications will require approval, and the Chairman has approval to sign the insurance documents.

13.   NEXT MEETING

MOTION:   Commissioner Powers made a motion to approve the 1st Budget 
Hearing and District Meeting (if required) dates.  Commissioner Cullen
seconded the motion, and the Board unanimously passed the motion.

14.   ADJOURN
         Commissioner Cullen made a motion to Adjourn at 6:56 p.m., which was approved by
         Commissioner Mirabella.

3rd Quarter Meeting                                                                                                                                                                                              Schedule: 
August 28, 2017 		District Workshop (District/Dept. Budgets) followed by District Meeting 
September 18, 2017 	1st Public Hearing and (District Meeting, if required)  
September 25, 2017 	Final Public Hearing followed by District Meeting  
 
DOCUMENTS
AI 02.A.		District Meeting Agenda 170814
AI 02.B.1.		District Meeting Minutes 170724
6.A.  		Fire Hydrant List 170814  
6.B.  		Email 170803 Caligiuri to Simmons (Bouchard Proposal Follow up)  
7.A.   		State Fire Marshall Report
7.B.   		RFP 2018-001 Fire Hydrant Project (Phase 6 FY 2017-2018) 
7.D.   		Travel Request (KLVFD Vehicle Inspection) 
7.E.    		Keefe McCullough Audit Engagement Letter FY 2018-2019  
8.A.		District Financial Report 170630
10.A.		KLVAC Monthly Report 170731 - pending 
11.A.		KLVFD Monthly Report 170731 
11.B.		KLVFD Performance Report 170630 & 170731 
12.A.		District Strategic Action Plan 170814